Having a checklist to outline your event venue criteria can make the selection process that much easier.

There are really a lot of things to look into when hosting an event. When it comes to your event venue, there’s a huge list of items to consider before you reserve the place. Here’s where having a checklist to outline your criteria can make the selection process that much easier.

While drawing out your checklist, make sure you have all the event venue requirements written down. Think about room layouts, seating arrangements, budget and other essentials. This checklist would serve as a roadmap, and can be updated for future use as well. Some things you may want to consider including are:

  • Event date – also list down possible alternative dates
  • Event time – also list down possible alternative time
  • Number of attendees
  • Seating requirements – you can also draw out a rough seating plan
  • Preferred type of location – eg: near airport, in a mall, etc
  • Event objectives and description of the event
  • Budget allocated for the event venue
  • Event highlights/agenda overview
  • Food and beverage requirements
  • Audio, visual equipment requirements
  • Lighting requirements for the event venue
  • Furniture, furnishing, and decor
  • Other technology components needed at the event venue
  • Other amenities required – list them down
  • Parking and transportation requirements
  • On site management and security needs
  • Insurance needs
  • Deadline to book an event venue
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