Thank you for considering D’Organice as one of the preferred venue for your forth coming auspicious event. We are excited at the possibility of hosting this event and look forward to share with you the services we have to offer.

 

  1. Kindly advise us the number of guaranteed persons no later than one (1) week before the function date. Such changes should not involve more than 5% decrease from the original confirmed guaranteed attendance.

 

  1. Function room allocation is subject to change and should the expected number of guests fall below the minimum required; D’Organice reserves the right to move your event to more suitable venue.

 

 

Note: Extension of time above the agreed completion time will be subject to a room rental fee based on the length of extension. See “Extension Hours Fees”

 

AMENDMENT NOTICE

Amendments to any arrangement cannot less than 72 hours prior to the event date.

 

ATTENDANCE

Charges will be based on guaranteed attendance or actual attendance, whichever higher. Please confirm with us the number of guaranteed persons no later than one (1) week before the function date. Such changes should not involve more than 5% decrease from the original confirmed guaranteed attendance. Additional nominal room rental fee will be charged if the attendance fails to meet the minimum requirement.

 

BOOKING STATUS

There is no booking made at this moment. Venue assigned subject to number of persons and room’s availability upon confirmation.

 

CANCELLATIONS CLAUSE

30 days prior               –          Initial 50% Deposit taken will be forfeited.

15 days prior               –          Initial 50% Deposit + 10% of Balance payment is required.

07 to 01 days prior      –          100% of Guaranteed Attendances will be required.

 

Ms Kam acknowledges that when D’Organice reserves function space on behalf of Doers Knowledge Group S/B, it does so at the exclusion of other business. As you can understand that Doers Knowledge Group S/B’s cancellation of this agreement will cause D’Organice to lost function room revenue and other revenues associated with other D’Organice Services.

 

Henceforth, any cancellation received after signing the agreement, a cancellation charge is imposed.

 

After signing the agreement, Doers Knowledge Group S/B shall pay a one hundred (100%) percent to the total estimated expenses.

 

The estimated expenses is based on the agreed rate of the seminar package multiplied by the minimum guaranteed attendance, rental and/or any other pre-arranged Food and Beverage event to be held in D’Organice.

 

CARPARK                                         :           A flat rate of RM 3.00nett per car per entry

** Parking rate is subject to change without prior notice

 

CURRENCY, SERVICE CHARGE AND TAX

All rates are quoted in NETT price and in Ringgit Malaysia (RM). NETT price is inclusive of 6% GST. Upon implementation of GST, all invoices issued out will be valid TAX INVOICES.

 

DIRECTORY / SIGNAGE POSTING

D’Organice reserves the right to approve all signage and decorations within its banquet and meeting areas. All signs/ decorations must be professionally printed, arranged and matches the existing décor and color theme. Signs are not permitted on elevators, main lobby areas or on the exterior of the building. Directional signboards will be placed on the function floor.

 

All displays, exhibits and equipment, if any, must be checked through the D’Organice’s security and must conform to the State Fire ordinance rules. D’Organice will not permit the affixing of anything to the walls, floors, or ceilings with nails, staples, or tape of any kind. If this is done without authorization and damage is suffered, the cost of repair and/or replacement will be billed to the patron/ contractor as well as the consequent loss of business resulting from this damage. Kindly advice on the wordings 14 days prior to the event.

 

DISCLAIMER

Please be advised that it is the responsibility of the organiser to ensure that proper security and insurance coverage be arranged for all equipment brought in by the organiser.

 

EQUIPMENT RENTAL

Multimedia Projector                            :           RM 848.00nett per unit per day

Additional Wireless Microphone           :           RM 212.00nett per unit per day

Laser Pointer                                        :           RM   31.80nett per unit per day

Additional Flip Chart with Markers/      :           RM   84.80nett per unit per day
Flip Chart Papers

Long RGB Cable                                  :           RM 159.00nett for 10 meters

4 Gangs Power Extension Cord             :           RM   21.20nett per unit per day

** All prices quoted are subject to change without prior notice.

 

FOOD & BEVERAGE

For health reasons, only food or beverage served and prepared by Doers Food & Beverages S/B may be consumed at the premises. Similarly, food & beverage left over from an event may not be taken out of the venue.

 

FORCE MAJEURE

Notwithstanding any other provision to the contrary herein, D’Organice shall not be in breach of this agreement letter or under any liability whatsoever for non-performance, part-performance or delay in performing its obligations under this agreement letter if the failure or delay arises directly or indirectly from any of the following events:

  1. Acts of God, outbreak of hostilities, riot, civil disturbance, acts of terrorism;
  2. Outbreak of virus or disease;
  3. The act of any government or authority (including refusal or revocation of any license or consent);
  4. Fire, explosion, flood, fog or bad weather;
  5. Power failure, failure of communications lines, failure or breakdown of plant, machinery or vehicles;
  6. Default of suppliers or sub-contractors;
  7. Theft, malicious damage, strike, lock-out or industrial action of any kind;
  8. Damage or destruction to D’Organice or any part thereof or renovations, repairs or refurbishment affecting D’Organice or any part thereof (whether such renovations, repairs or refurbishment are undertaken by D’Organice or by any adjoining building or complex or by any third party whosoever);
  9. The premises of D’Organice or any part thereof being unfit for occupation or use or access thereto is impossible; or
  10. Any event, cause or circumstance whatsoever beyond D’Organice’s control or which directly or indirectly prevents, frustrates or hinders D’Organice from fulfilling any of its obligations hereunder.

 

Without prejudice to the aforesaid, upon the occurrence of any of the above events of D’Organice may be written notice to you terminate this agreement letter with effect from a date specified in the notice and this agreement letter shall terminate in accordance therewith. D’Organice shall not be liable whatsoever to you in respect of any loss or damages, liabilities, obligations, judgments, claims, demands, legal proceedings, arbitrations, assessments, costs and expenses whatsoever or howsoever suffered or incurred arising from such termination.

 

MACP PERMIT LICENSES

Public Performance Licenses from Music Authors’ Copyright Protection Bhd (MACP) , Public Performance Malaysia Sdn Bhd (PPM) and Performers & Artistes Rights Sdn Bhd ( PRISM) are required for functions or events involving usage of musical works, sound, music video or karaoke recordings and recorded performances ( via whatever format or medium ) in any ballrooms/function rooms/ halls of the hotel.

 

Public performance of musical works without the licence or permission constitutes a criminal offence under the copyright Act 1987.The client shall bear the license fees and the Hotel shall not in any event be liable or responsible for any legal action taken by the licensing bodies against the client if the client fails to obtain the licenses prior to the function/event. In the event that any music /sound system or equipment supplier engaged by the client is not licensed by PPM the client shall also be liable for the relevant commercial rental license fees.

For further information, please contact:-

MACP at 03 7984 5089 or www.macp.com.my

PPM & PRISM at 03 6207 2888 or www.ppm.org.my

 

 MODE OF PAYMENT

In order to confirm the above event arrangement, we would require a 50% deposit (non-refundable nor transferable) made payable to “Doers Knowledge Management Group Sdn Bhd”. Payment by “Cheque” will only be valid upon clearance (issuing bank) and the process requires three (3) working days. The balance of payment shall be settled by cash or credit card three (3) days prior to function date. Our account details;

 

Our bank account as follow       :-

Account Name             :           Doers Knowledge Management Group Sdn Bhd

Account No                  :           3-1607129-22
Bank Name                  :           Public Bank Berhad

SWIFT Code                :           PBBEMYKL

Address                       :           Menara Public Bank, 146 Jalan Ampang, 50450 Kuala Lumpur

 

NO SMOKING

With the current regulations by the Ministry of Health of Malaysia, please be advised that smoking is strictly prohibited in all air-conditioned private function rooms, pre-function and foyer areas.

 

PRE-SETUP AND REHEARSAL

Early access for own pre-setup and rehearsal are strictly subject to availability of the function room space and chargeable at published room rental rate. Complimentary early access on actual day will be from early set up on the day only.

 

PROMOTIONAL MATERIALS

Promotion materials and displays cannot be posted, tacked, nailed, screwed, or attached to columns walls, floors or other parts of the building or furniture. Should permission on the above be granted, the organizer shall be responsible for all damages, breakages and the cleaning of all materials and display.

 

SOUND CONTROL

D’Organice does not allowed sound system and public announcements at the foyer and public areas. Sound and volume in the function rooms to be maintained at a reasonable volume for the comfort of all guests, should your sound level exceed the comfortable level, D’Organice has the authority to reduce the volume.

 

STORAGE AND DAMAGES

Should there be a requirement for storage at the function room, either during the function or before the function, we will not be held liable for any damages or losses of equipment and materials. The organiser shall be responsible for any losses, damage or breakage of equipment’s provided by the hotel or any other hotel property.

 

VALIDITY OF PROPOSAL

  • This proposal is valid on week from the date of issue.
  • All prices quoted are subject to change without prior notice.
  • All prices quoted are non-commissionable.
  • All prices quoted are subject to 6% GST unless stated otherwise.
  • The validity of rates quoted remains with the proposal only.

 

We trust that you will find the above are in order and sufficient for your initial planning. Should you require any further assistance or information or should there be any details that are omitted, kindly contact me via my contact details below.

Thank you once again for showing an interest in D’Organice, as a venue choice and we look forward to making this event a success.

Kindly acknowledge your acceptance by click the “book” button, an initial a non-refundable deposit equivalent to 50% of the total anticipated cost is required after 7 days of acceptance of this offer, failing which the offer contained herein will lapse and booking shall be automatically released for general sales.