When you have spent hundreds of hours planning corporate events for your firm, checking and double checking you have everything in place, it is scary to think that you may have forgotten something or made a mistake. However, no event is going to be 100% perfect, so you have to be realistic that there may be some areas that won’t turn out the way you expected. To help you prepare better, here are 3 common mistakes to avoid so that your corporate events run more smoothly.
Exceeding your event budget
Stick to your allocated funds for events no matter what and be wary of overspending in one area at the cost of another. For example, because you have booked an overly expensive event venue, you would need to skimp on food or your AV equipment. Bad food may give the organizer a bad impression while the lack of proper speakers or technology may result in poor delivery of the main agenda.
Make your plans transparent to all of your team members. Keep the lines of communication open. Listen to their ideas and feedback. Also, it’s important to update them regularly if there are any changes to your plan so that everyone is on the same page.
Inexperienced event crew
To cut cost, many event planners sometimes hire inexperienced freelancers to run the event. This is ok, as long as the key people and the manager are seasoned planners who can manage their young team well. However, if you don’t have a reliable leader to manage the team, it’s best to hire people who have more experience in the field.