A meeting room is a shared space among co-workers for discussions, brainstorming and client meetings. Whether you are using one that is in your office or a rented meeting space elsewhere, make sure you adhere to proper meeting room etiquette.
Don’t expect meeting rooms will always be on standby for you when you need them. It is also inconsiderate to just use a meeting room without booking it, as you may take up someone’s slot. Taking a moment to reserve a room is a show of respect as well. If you need to cancel, do so as soon as you need to. Also never double book.
Allocate enough time and keep to it
Once you have booked your meeting space, set enough time for the entire meeting. If it’s going to be an hour, keep to an hour – don’t drag it on for another half hour as you may cause a delay in someone else’s meeting. Also, if your meeting doesn’t end by the allocated time, it is also totally awkward to ask everyone to leave mid-sentence because someone else has to use the room.
Leave meeting rooms clean
Once you are done with the meeting room, tidy up! Don’t leave a mess behind. Leave it behind as you have found it, if not cleaner than it was before. While there may be a cleanings staff who cleans the room, you should be considerate and take care of your own clutter.