Uninvited guests at an event venue can be a big problem as having more people that you can accommodate can result in lack of seating, food and manpower to manage the additional guests. Here are a few tips on how to handle uninvited guests:
1 Say it clearly in the invitation card itself
The best way is to put down the name on the envelope of the invitation card, for example Mrs. and Mr. Jacob. In the invitation, attach a small RSVP card where you clearly mention that they have 2 seats reserved in their name. This can come right after the event venue location. This should get the message across loud and clear.
2 Handle during RSVP
If in-spite of telling clearly during the invitation, you still receive the RSVP where the 2 has been scratched out and made 4, you will have to make the unpleasant phone call. Explain to them how you cannot have more guests than already accounted for as there’s limited capacity at your event venue. In case they say that they cannot attend, we strongly suggest telling them politely that you do understand and hope that they will be with you in spirit.
3 Keep an extra table
Even after all this, you might end up getting a few uninvited guests at your event venue. The best you can do is have extra seating and keep provision for food. If you are having a plated menu, lay down an extra table at the event venue for this just in case scenario.
However, do remember to be as polite as possible in all these cases. Never forget that you are the host and they are your guests.