First time planning a major event? No idea where to start from and what are the things that should be taken into consideration to ensure that it is a successful event? Proper planning is crucial to ensure smooth flow of execution before and during the event day. Here are a few tricks and tips on how to get your event planned accordingly.
First and foremost, determine your event goal and objective. What is the purpose of the event and who are your target audience? Set your event date and time, brand your event and choose your event venue. Subsequently, set up your event team, associate the strengths of each team members with their delegated tasks in order for them to deliver a greater result in a most efficient and effective way. Next, establish your budget. Find out how much income can you generate from the event and how much cost will be incurred. Figure out ways to optimize cost efficiently while identifying potential partners and sponsors. Identify the time line of the event starting by working backwards from your event date. Last but not least, get your marketing and publicity team to boost the event to get more attendees!
One quick tip to make your planning easier and more organised, create a to-do list on what you need to plan and execute, include every single detail so that you do not miss out anything!
Having an upcoming event soon and you are still cracking your head on choosing the right event venue? Believe it or not, choosing the right event venue gives a significant impact on the success of the event. Why so? The right event venue gives people an extra drive to attend an event.
Before choosing an event venue, you need to identify the capacity of the event. You cannot be getting a venue that fits 500 people when you only have 200 attendees in your list. Having too much unoccupied space will give a bad impression to the attendees as they might feel like it is an unpopular event. Of course, never underestimate the number of attendees as well as it is even worse to not have enough room capacity for all your attendees.
You can now be on the go to search for your ideal venue after identifying all the important aspects. Location is probably the main concern when you are choosing your ideal event venue. It has to be convenient and easily accessible because you would not want to create a hassle for your attendees to be stuck in the jam. For multi-days event, especially events that starts early in the morning, you might consider choosing an event venue nearer to or at a hotel so that it will be more convenient for the attendees.
Parking lots availability is incredibly important role as attendees will definitely be frustrated having trouble looking for parking. Imagine an event where you need to dress up stunningly and you end up having to walk a far distance because no parking is available near the event venue, you will definitely feel displease right?
The next thing that comes in line will be the services and amenities offered by the venue. What facilities and equipment do they provide? For F&B, you might want to find out if they provide kitchen or catering services. If catering is provided, you may want to have a food tasting session to make sure that the food matches your preferences. If catering is not provided, are you allowed to bring in outside catering? As for equipment, do they provide tables, chairs, PA system and etc. It is important to ensure that all facilities and equipment needed are checked to avoid hiccups that will cause negative impact to the event.
In a nutshell, choosing an event venue itself requires a lot of time and effort. Stay tuned to our upcoming blogposts!
an event involves layers upon layers of details. From the pre-planning stage to
the day-of-event logistics, there’s a lot to keep track of. If you keep all
those details in your head, the event day will undoubtedly be chaotic and stressful.
the least, that’s counterproductive.
checklist for your event can make a huge difference! At the same time, no two
events are the same, so there’s no such thing as a one-size-fits-all event
we suggest creating a customized event planning checklist. This not only keeps
you on target, but it will also provide essential information to the event
team, who can work with you to execute an amazing event. Just follow these
steps to create a checklist that will keep you on track and executing
1. Create an event planning checklist
create your checklist, put all the items into a template. You can create your
own in Microsoft Excel or Google Docs, or find a template online.
you have a template,
you can fill it in with specific to-dos as you think of them. Work backward
from the event and create a timeline of tasks and a schedule of deadlines,
which assures that every minute detail gets covered.
2. Establish the event essentials.
Next up is to determine some of the key elements
of your event:
Date and time:
Where will the event happen and what time? Consider how the date fits into
Think about where the event is geographically (which city makes the most sense)
as well as the venue. Create checklist items: Research, interviewing vendors,
signing the contract, etc.
Type of event:
Is it a conference? A party? You likely already know this, but it’s good to
write it down and communicate it clearly.
The overall reason for hosting an event. For example, it could be fundraising,
celebrating employee success, or launching a new product.
How will you measure you met the event goal? For instance, if the goal is
fundraising, an objective might be to raise $1,000 or receive 50 pledges of
You need to clearly understand what expectations attendees have of the event.
If you don’t meet their needs, then the desired guest action is less likely to
Make each of these things a to-do item on your
checklist to make sure you don’t skip these steps.
3. Build an event budget.
Under this section of your to-do list, you can add
smaller tasks like:
When you think about every event expense, creating
an event budget seems daunting. With a Microsoft Excel spreadsheet, it’s not
that complicated. Start with the major categories, such as catering,
décor, and rentals. Then, breakdown all the expenses under each category and
let Excel do the work for you.
Researching costs of rentals
Contacting vendors for quotes
Negotiating discounts with vendors
All that is to say: The event budget isn’t a
single checklist line item that can simply be marked off. Your budget is a
living, breathing document, and this format encourages you to keep revisiting
all aspects of the event until it is as cost-effective as possible.
4. Create the event design.
This is the heart of event planning because it
includes the event components that impact guests the most.
We’ll go over some of the broad elements of event
design. As you think about these, consider the specific tasks you need to
add to your event checklist.
The program tells the story of the event goal and
objectives. Each story element leads to the next story element, which builds
anticipation during the event. The peak of that anticipation should be
dramatic. It is what you want your guests to remember the most. An event
checklist helps layout the story by breaking down the timeline of the event.
On your checklist for event planning, the program
comes to life by:
Planning the program agenda
Mapping out the program timeline
Hiring vendors or entertainers to
bring the program to life
How you’re using your space — all the way down to
the seating arrangments — can make all the difference. And we’re not just
talking about the seating chart: Consider the placement of electrical cords and
bussing stations, for instance.
On your event checklist, include a task to
visually laying out the event space. A user-friendly tool like Social Tables’
Diagram can help you map it out and easily share your layout with clients and
One of us like dealing with complaints, but it’s a
crucial skill to have. If your event
leaves people with a negative impression, you’ve lost out on most of the value
of holding the event in the first place.
You want your attendees to be happy, and a complaint – valid or not! –
is a sign that something isn’t working properly.
What should you do if you encounter an unhappy
attendee? Here are some tips and tricks:
Stop and Listen
Dismissing someone’s complaint will tend to only
make them angrier and more difficult to deal with in the future. Delaying can feel like their issue isn’t
important to you. That increase in
negative feelings can quickly spread in an event, impacting other staff and
attendees. Instead, stop what you’re
doing and listen to the complaint. Some
attendees just need somewhere to vent anger and frustration, and someone to
listen to them complain. Gather the full
facts of the situation and listen to why the attendee is so upset – the first
step in any conflict resolution is understanding exactly what is going on. Ask questions to make sure everything is
Remain Calm and Composed
It’s human nature to feel defensive if someone
attacks your event, but try to keep that under control. Don’t argue back –
that’s counter-productive. Instead, try
to see the situation from their point of view – how would you feel in the
situation? What would you like to see
resolved if this had happened to you?
Sorry is the Magic Word
Don’t pass the blame onto someone else, don’t try
to say that the situation is someone else’s fault – even if you think it
is! The attendee, at the end of the day,
doesn’t really care who’s fault an issue is – they want to know what you’re
going to do the resolve the situation.
For justified complaints, give your heartfelt apologies. For…let’s say “less justified” complaints,
phrases like “I understand how upset you must feel” and “I’m very sorry you’ve
been inconvenienced” are worth their proverbial weight in gold.
Next Steps and Going Forward
Sometimes, the solution to a complaint is obvious,
and can be taken care of immediately.
Other times, it might require some coordination and logistical work – or
may be unsolvable, and require alternative means of compensation. No matter what, make sure you keep the
disgruntled attendee in the loop; you don’t want them thinking you’ve forgotten
about them just because the solution ends up taking some time!
It can be useful to ask the attendee what they
think a fair solution would be. It’s
important that both sides agree with what the resolution plan will be. You don’t want to go through a lot of effort
if they want something simple, nor do you want them to feel like you’re not
taking the situation seriously enough.
Communication is key!
A complaint, at the end of the day, is
feedback. An issue has now been brought
to your attention – which means you can try to prevent it from happening to any
future attendees. Don’t consider the
matter closed once the initial complaint is settled. Futureproof your event and learn from the
situation – there may be something you can change or alter to make sure the
complaint doesn’t come up again.
Have you ever wished there were life hacks for
event planning? When planning an event, it seems like every moment counts,
especially when it gets down to the wire. Increasing your productivity and
staying on task can sometimes feel impossible when there are so many
distractions. There’s nothing worse than realizing you procrastinated and have
to play catch up at the last minute.
The problem with procrastination is we often waste
time doing unnecessary tasks like checking Facebook or online shopping. These
do very little to contribute to our overall wellness and can actually make us
Research shows procrastinators sleep less, eat
worse, and drink more alcohol. Procrastination can also cause rifts in event
planning teams, as others often have to take over the tasks of procrastinators.
With these life hacks for event planners, you’ll
get tasks done faster and better and have more time to spend on things that
8 Life Hacks to Make Event Planning
1. Organize Your To-Do List
People seem to either swear by to-do lists or
scorn them. When planning events, make to-do lists your friend.
Devote a few minutes during the beginning of the
day to writing a short to-do list. Be careful not to plan for so many tasks the
list becomes overwhelming. Separate larger tasks into smaller, accomplishable
tasks. A to-do list helps keep your mind focused on the goals of the day.
2. Don’t Multitask
When you have a lot to accomplish, it is tempting
to try to save time by doing multiple things at once. However, this can cause
you to do a poor job with tasks that need your attention.
Constantly switching between tasks wastes time and
energy, so try focusing on one task on your to-do list at a time.
3. Find Your Best Working Time
Do you tend to do your best work in the mornings
or evenings? Find your most productive time of day and schedule difficult tasks
during this time.
If you’re a morning person, work on tasks that
need the most focus during morning hours. Then, when you begin to lose focus
during the afternoon, switch to less demanding tasks. This way, you get more
done while catering to your natural routine.
4. Schedule Time for Emails
It can be tempting to stop what you are doing and
reply to emails as they flood in, but constantly checking your email is a major
distraction when working.
Set aside a certain amount of time every day to
sift through and answer emails or make important calls. This way these
necessary administrative tasks won’t impact important event planning tasks.
5. Have a Clean Workspace
When working, utilize a designated workspace if
you are planning an event from home. Having this workspace and only using it
for work helps train your brain to enter work-mode when you sit down at the
Also, make sure to regularly clean your desk and
keep it from becoming overcrowded, as this can translate into your brain being
over cluttered as well.
6. Put on Music
If you’re having trouble focusing, putting on
music can be a quick help for some people. When aiming for deep focus, try classical
music or music without words.
Need a mid-day lift? Try listening to an upbeat
playlist while you work.
7. Turn off the Ringer
If you’re constantly distracted by your cellphone,
turn off notifications or put it in another room. It is tempting to text your
best friend while “working” or stop work and check Facebook, but this only
wastes precious time and draws your mind away from tasks.
If the temptation is too strong, schedule short
breaks into your day to re-connect, but keep your hands off the cellphone.
8. Take Breaks
Yes, you are allowed, and encouraged to take
breaks throughout the day. Taking small breaks or a lunch break can help
refocus your mind and give some much-needed rest. This allows you to return to
Training yourself to focus on the event planning
tasks on your to-do list takes work. Don’t expect yourself to instantly change
from procrastinator to proactive.
Try utilizing some of the hacks listed above to
power through your work day and increase productivity.
It’s easy to spend a long time agonizing
over what to say when it comes to giving a presentation. However, it’s
important to remember that a great presentation is about much more than just
content. Elsewhere on the Future Skills Blog we’ve talked about the most
important public speaking skills to have in general, but here we’re going to
focus on body language.
Body language can make all the difference
between a dull, static presentation and a dynamic, engaging one. Of course,
body language has many different elements, and so we’ve broken it down into
Position and movement
Some of these may seem like small details,
but they have a big impact on how your presentation comes across. When your
body language is working hand in hand with the other aspects of your
presentation, such as content and tone of voice, then you’re sure to win over
1) Facial expressions
People will travel half-way around the world
to meet one another “face-to-face” for a reason – when it comes to interacting
with others, what we do with our faces is vital. We may not usually control our
facial expressions in any conscious way, but there are times when we have to
think about what our face is telling others, such as when giving a
presentation. Study-body-language.com has produced a fun guide to facial
expressions and why they matter.
The first and most obvious thing to remember
is to make sure that you are using your face at all. Giving a presentation with
a blank face, without any particular facial expression is like speaking in a
monotone – no matter how great your content is, your audience will not be
engaged. Even some simple steps from the outset, such as opening your eyes
wider, raising your eyebrows a little, and smiling, can make a huge difference
in setting the tone for your presentation. You can also “reset” at different
points during your presentation to make sure that you haven’t fallen back into
a dull resting expression and to re-engage your audience’s attention.
Of course, putting rehearsed facial
expressions into your speech mechanically is never going to be effective, and
what you do with your face should look natural. The important thing is to be
attentive to what you’re saying. If your facial expressions are in line with
the tone of your words, then the information you are presenting will come
across more clearly, and you will seem more sincere. Remember that the
expression you wear tells people a lot about how trustworthy you are. Don’t
forget that the size of the room and the audience matters too – a bigger crowd
requires bigger facial expressions.
2) Eye contact
Having thought about what your face is doing
in general, it’s time to get even more specific and think about eye contact.
This is crucial when it comes to communication, as explored in a recent
Psychology Today article.
Just as with facial expressions and the
other parts of body language we’ll be looking at below, the way in which you
use eye contact and look at your audience depends on the size of the room and
the audience. However, here are some general tips:
Make sure you look at everyone – Staring at
the same spot throughout a presentation is visually dull and unengaging for
your audience. Make sure that by the end of your presentation you have made eye
contact with everyone at least once – that might mean every individual if you
have a small audience, or every section of a crowd if you have a bigger
Don’t be afraid of eye contact – Prolonged
eye contact can make people nervous, but that’s because it’s so powerful. You
may be perceived as aggressive or bullying. A brief glance, however, suggests
that you are monitoring their expression as you speak to them, and thus that
you care about how your message is being received. While it may be tempting to
find a spot to stare at on the back wall, it is always better to try and make a
more personal connection with members of your audience. But remember…
Don’t stare – No one wants to feel
uncomfortable or that they are being put on the spot. Keep your gaze moving and
engage as many people as possible.
Again, remember that different situations
call for different approaches, but as long as you are consciously using eye
contact, you’ll be well on the way to making your presentation as involving as
We’ve talked about facial expressions and
eye contact, now it’s time to look at the bigger picture: posture. Whether
you’re sitting or standing, the way in which you hold yourself is incredibly
important and sets the tone for the whole presentation before it’s even begun.
With this in mind, here are a few Do’s and
Don’ts when it comes to posture during a presentation:
– In almost all presentation situations, your posture should be upright and
open. This will make you look and feel more confident, and it will invite your
audience in rather than pushing them away. If you are not sitting or standing
upright it suggests that what you have to say is not particularly important to
you. If you suggest to your audience that what you have to say is not really
worthy of your attention, they are unlikely to pay much attention either.
DON’T be tense
– It’s important to look and feel relaxed during a presentation. If you’re
standing upright but look rigid, it won’t make a good impression. No matter how
nervous you may feel, a speaker who seems to be afraid of his audience will not
win their trust. Pause and take a deep breath before you begin, and remind
yourself to relax at different points throughout the presentation. Pausing and
giving your audience time to think about what you have just said is a good
thing to do anyway. You can take that time consciously to relax and re-set your
expression and posture.
DO think about your
audience – A formal presentation to the board of a
company is very different to an interactive talk with schoolchildren. While you
still need to be upright, open and relaxed in all situations, remember that
different situations require different levels of formality. Do you want to be
interrupted if someone has a question for example, or will you only take
questions at the end of your presentation? Adapt your posture to be more open
or more formal accordingly.
DO be adaptable
– If you are sat down or have a lectern for your presentation, don’t hold onto
them for support or let them get in the way. You should have an open and
communicative posture no matter what the specific set-up is. Be prepared to
adapt to unexpected situations. If you are addressing a large audience or being
recorded you may need to use a microphone – this may mean you have to remain at
a lectern, or you have to hold a microphone in one hand, which can restrict your
gestures. Try to find out beforehand, but if things are not at you expected,
adapt quickly to make the best of the facilities provided
expressions, eye contact and a good posture will put you well on the way to
presentation success, but if you stand still without moving any other part of
your body, it can create a very strange impression. On the other hand,
over-rehearsed or exaggerated hand gestures can be off-putting and look
A happy medium
is needed. Remember that the purpose of using gestures when giving a
presentation is to make your message clearer and more interesting. In short,
your gestures should mean something. For example, if you are making a contrast
between big and small, you can use hand gestures to represent this. If you are
giving a numbered list, you can show the numbers with your hand so that both
people’s eyes and ears are engaged. Alternatively, if you want to address the
audience directly, you can gesture towards them (but try not to point aggressively
as though you’re accusing them of something). If you have a PowerPoint
slideshow or other visual aids, use gestures to draw people’s attention to
them. If you have a particular point which is one of the key messages of your
presentation you may want to make your gestures more exaggerated as you work up
to that point – in this way you can communicate to the audience which of the
things you have to say matter most to you.
The Science of
People blog’s article on hand gestures gives some great insight into this
aspect of presentation along with some further ideas. Remember that whatever
happens, gestures should look relaxed and natural. If you are struggling with
this, remember that practice makes perfect – film yourself presenting or ask
your friends to give you feedback. Also, as with all the other aspects of body
language we’ve been talking about, you’ll need to adjust things depending on
the size of the room.
5) Position and
This last area
is more variable depending on the specific set-up of your presentation. It will
be clear straight away whether you have any flexibility over where you position
yourself or if movement around the space is even possible, but it’s always
For example, if
you are giving your presentation on a big stage, a bit of movement around the
space can help to create visual interest and keep different parts of the
audience engaged. Likewise, if your presentation has interactive elements, you
could move closer or slightly further back from the audience depending on
whether they’re involved or not. The golden rule is that any movement should be
clear and directed – you should never look like you’re just wandering around
the stage. You may, for example, want to engage your audience early on in your
presentation by moving to the front of the stage and asking them a question –
“Who can tell me…”, “Put your hand up if you have ever…” – this not only
enables you to make some judgements about how much your audience already knows
about what you have to say, it also engages them and suggests that you care
about their experiences. Most people are much happier if they feel a speaker is
“talking to” them rather than “talking at” them with no concern for their
The five topics
above give an overall sense of how you can use body language to make your
presentation clearer, more engaging and more powerful. Remember that body
language is not something you apply later to a pre-written script, but a core
part of how you present. It should go hand-in-hand with every other aspect of
the presentation, such as the content and the tone of your voice, to create a
compelling overall experience for your audience. Good luck and happy
If your company events planning to have
catering. Here the table arrangement checklist for your events catering. Good
food always brings people together, and caterers offer ready-made food for
guest to enjoy. It’s not enough to just
cater an event though, it needs to be catered exceptionally well. One of the
best ways to start your planning is by looking at a checklist for catering an
event. This ok it as your basic menu plan and check off each item before your
select the food to serve.
The Table Arrangements
As an event organizer, it’s important for
the table arrangement for guests. The checklist considers both decorative and
functional elements. With the right tools and equipment, the event will look
stunning and guests will have all they need to eat. Here’s a breakdown of the
most important table arrangement to have on your checklist for an event.
U shape table
Type of serving
Set Menu style
Equipment for Serving
Unless the event is going to be
buffet-style, a good set of serving equipment is essential. The right gear
makes it easy distributing food and drinks to the guests of the event. Try to
achieve a balance of classy looking and sturdy items for best results.
Bus bins – the plastic tubs that hold dirty
dishes and food after people have finished eating. Get several of these.
Serving trays – Trays are necessary for
serving all the food, unless the event is to be buffet style.
Water pitchers- Try for durable pitchers
that look nice as well. Have enough to keep at least half the servers stocked
during the event, because refilling water is a major component of any event.
Equipment for a Buffet
If the event is to be buffet-style, you’ll
have a different catering event checklist to consider. It will include all the
items to set up, operate and remove a buffet quickly. Here’s a standard
catering buffet checklist.
Tongs – For salads or other difficult to
Chafing dishes – To keep food warm
throughout the event
Fuel gel – To power the chafing dishes
Matches or lighter – To start the dish
Plates – disposable plates or ceramic plates
Serving baskets – To hold fruit, bread and
Dish cloths – To wipe up inevitable spills
This banquet setup checklist covers all of
the most common items required during buffet-style events, but it’s a good idea
to think of more specific needs and add them on as well. Try and build up the
list entirely before the big day of the event so you’ll be prepared.
A coffee or beverage station is an efficient
way to handle drinks for an event, but it must be stocked properly. Serving
simple beverage would be just nice to help guests digest.
3 types of common beverage:
Coffee & Tea
Fruit juice & Syrap
Equipment to serve beverage
Glasses – for water and soft
Pitchers – filled with water and
Ice tubs – to hold canned soda
or other drinks in containers
Baskets – to hold teas, sugar
and creamer packs
Garbage can – to hold all the
wrappers and other drink garbage
Napkins – For spills or to wrap
around hot drinks
By following this food and beverage
checklist, beverage bar will have everything needed to keep guests from being
No matter what type of event catering you
are planning to. It’s important to have a checklist to rely on. It’s good to
decide what kind of table arrangement and type of serving early. So, you will
able to prepare all the checklist for catering. Check out the next article, it
might help a lot to planning your catering more precisely.
Looking for venue for your company event? Let us plan your upcoming events! Visit us at www.d-organice.com and get in touch with our event team to know more about all the event venues.
Managing RSVP guest lists is
more complicated than you think
Guideline 1: Sourcing client
Managing guest or attendees lists for a
large and important event is key to a successful event. Here the few guidelines
will allow you to avoid mistakes and efficiently manage the most complex guest
lists for the small or big events.
Sourcing and compiling guest lists can be
tricky because guest information resides in many different places within
different inviting lists.
Clients information resides the following
places and is a source of lists for your event.
Existing clients or partners:
never forgot to double check existing client and partners, fold back you
existing name list remark which clients able to attend.
Past event invite lists: Past
event lists store client information regarding past event attendees.
Event Platform: there were many
online event platforms such as social media, Accupas, Eventbrite and so on.
Guideline 2: Create a “Master
List” per guest category
Once you have recorded all the source of
guest information, a single guest list should be compiled per guest category.
Potential guest categories could include:
Existing client list
Platform register list
There must be only be 1 MASTER LIST per
guest list. Creating multiple version will create management challenge.
Ideally, a single person will be responsible for each single list.
The fields that each master list should
Microsoft Excel is the most
common software to create client and manipulate client data.
Guideline 3 : Excel Guest List
Microsoft Excel is an accessible and ideal
tool to do high level client list manipulation. In order to ensure the best
possible result for your event. You need to create the highest possible quality
lists. Excel has much better data manipulation capabilities then Microsoft
For example with Excel, you will be able to
create client list format with the
column for each field of data you need to collect for each clients. At a
minimum the following fileds of data needs to be collected:
Guideline 4: Excel Data
Once you have
your data structured in Microsoft Excel, you will be in a position to
manipulate the data in the following format using the follow scripts and
Duplicates: common situation
when you have a lot of duplicate in the list.
Incorrect email address format
Mobile number format
Split first name and last name
Filters: Never submit an Excel
list with ‘filters’ enabled. Otherwise your list might shorten due to list had
be temporarily hidden the information.
Guideline 5: Online RSVP
Once you have assembled your list/s, you may
upload to online RSVP system for share to all the reception counter. You may
consider GOOGLE SHEET. Upload master list/s to GOOGLE SHEET and
using it for check in will very convenience. Every reception counter can
instant update list during check in clients.
Guideline 6: Reporting
During register client during events, GOOGLE
SHEET able to update all reception counter instantly. Person in charge will
able to know the total number of arrival clients. Reports can be received at
the touch of a button and right at your fingertips.
Clients, Guests, Attendees and VIP are the
key for the events. RSVP from invitation, confirmation and registration might
complicated to sort out the lists. But it is important to manage well. Master
list/s may analyses to documentation.
Plan your upcoming event with us now. Visit
us at www.d-organice.com and get in touch with our event team to know
more about all the event venues.
use of public speaking can improve a company’s sales by allowing you to connect
with the audience rather than simply making a sales pitch. If your audience
feels they can relate to you, people are more likely to trust you and do business
with you. Good public speaking skills make it possible for you to sell the
value of what you have to offer to company executives, customers or clients.
an open dialogue with your audience allows people to ask you questions and
discuss their thoughts with you. Get to know your audience. Make it a two-way
conversation instead of a blatant sales pitch. Innovative thinking motivates
people and the public forum helps you bring exposure to the products or
services you are selling. Successful public speakers create a level of
credibility by establishing themselves within the industry they are working. A
skillful public speaker provides valuable information to his audience not just
a sales pitch. Give your audience information they can use even if they don’t
become customers. The people to whom you are speaking are more likely to listen
to what you have to say if you offer something of value.
skills can help you sell yourself to upper management, placing you in a
position to receive promotions or the opportunity to work on larger sales
projects. If you want your audience to buy your sales pitch, prepare, prepare,
prepare. Let your audience know from the start why they are there. Avoid making
your speech too long. Get straight to the point. Use eye contact when working
with your audience. You will have better luck reaching them. Make audience
members feel as though you are speaking to each one of them individually.
If you are a
salesperson or business owner, effective public speaking offers many benefits.
It provides you with a way to communicate and build trust with potential
customers and prospective clients. Public speaking is also a method by which
you can establish yourself as an expert in your industry. It provides you with
the opportunity to inform people more about your business and the products or
services you offer. Public speaking allows you to generate more sales leads and
helps you to network.
One of the best
ways to increase sales is by talking to people who have an interest in what you
have to offer. Schedule sales speeches in locations where your target consumer
or clientele market is likely to be. For example, speak at a trade show
designed for the aging baby boomers if your company or business offers products
or services this segment of the population is likely to need and use. Finding
the right audience to listen is key to your sales success. Your goal is to
satisfy the needs of a particular segment of the consumer market. Before you
can do that successfully, you need to find out what they want and then deliver
The success of the event will be very
largely determined by how well event staff carry out their allocated tasks
before and during the event.
Although the event plan may stipulate and
provide details of every task that needs to be completed, it is still necessary
for the Event Director to ensure that every task is completed by the required
date and time.
It is the nature of event management that
one small task, if not completed, can have a major effect on the success of the
event. Supposing that someone forgets to pick up the trophies the day before
the event and now the trophy shop is shut for the weekend. Perhaps, no-one
checks the electronic scoreboard before the start of the event and it fails to
Although the Event Director has ultimate responsibility
for all matters concerning the event they cannot and should not try to be in
all places at the same time. Instead the Event Director must devise systems
that result in:
Recruitment of suitable people for the event team who may be all volunteer, all paid or a mixture of both. See also Recruiting Volunteers
The provision of job descriptions for all event staff. In many cases, job descriptions need to be created before advertising positions.
The provision of training to all members of the event team as may be required. This includes general induction training as well as training specific to team position. The extent of training depends on many factors such as position, level of experience and scale of event.
The creation and use of systems of control that:
identify all tasks that must be completed
allocate tasks to individual staff
enable staff to self-check the completion of tasks
provide feedback to the event director when tasks are completed
provide feedback if there is any problem that prevents a task from being completed
The organization of meetings between the event management team and the event director. Meetings are crucial to ensure the Event Director is across any issue that may impact on the event, as early as possible.
Let us plan your upcoming events! Visit us at www.d-organice.com and get in touch with our event team to know more about all the event venues.